Declaration Food and Consumer Products

Service-specific information

Inspections Portal

Expected number of inspections per month

Notification Verified Gross Mass

Expected number of notifications per month

EORI-number

Customs Scan Process

Email address for notifications inspections

Veterinary Inspection Process

Which inspection point do you use?

Do you submit Common Veterinary Entry Documents (CVEDs)?

Yes
No

Which company submits your Common Veterinary Entry Documents (CVEDs)?

Discharge List

Expected number of discharge lists per month

Discharge Information

EORI-number*

Expected number of Bs/L per month

Pre-arrival Cargo Decl. Import (4h)

EORI-number*

Do you also wish to use the service Pre-arrival Declaration Import? (4 h)

Yes
No

Expected number of Bs/L per month

Are you in possession of an ‘Ingoing electronic messages’ license?

Yes
No

Declaration Food and Consumer Products

EORI-number*

Expected number of Common Veterinary Entry Documents (CVEDs) per month

The number of your license ‘Authorisation for electronic communication Common Veterinary Entry Document (CVED)'.

Transit Declaration

EORI-number*

Expected number of declarations per month

Are you in possession of a license 'electronic messages Customs transport’?

Yes
No

To which terminals do you want to connect?

ECT Terminals

1. If you do not yet have a web account, you will need to request one here.
2. Log in at www.ect.nl, go to ‘Authorisations’ and submit a request for the MRN service (this service applies to all types of documents).
3. There are two terminal contracts: click here for the first terminal contract and click here for the second terminal contract. Please complete and sign both contracts, then upload them below. Include a copy of your Chamber of Commerce registration and a copy of your passport.
4. You must provide the name of your ECT web account to us via sales@portbase.com.

Upload terminal contract(s) and copy of passport for ECT Terminals*

Drop files here or

APM Terminals Rotterdam

Click here for the terminal contract for APM Terminals. Please complete the contract and upload the entire form, including a copy of your passport.

Upload terminal contract(s) and copy of passport for APM Terminals*

Drop files here or

Uniport

Click here for the terminal contract for Uniport Multipurpose Terminals. Please complete the contract and upload the entire form, including a copy of your passport.

Upload terminal contract(s) and copy of passport for Uniport*

Drop files here or

Barge Center Waalhaven

Click here for the terminal contract for Barge Center Waalhaven. Please complete the contract and upload the entire form, including a copy of your passport.

Upload terminal contract(s) and copy of passport for Barge Center Waalhaven*

Drop files here or

Rotterdam World Gateway

Click here for the terminal contract for Rotterdam World Gateway. Please complete the contract and upload the entire form, including a copy of your passport.

Upload terminal contract(s) and copy of passport for Rotterdam World Gateway*

Drop files here or

APM Terminals Maasvlakte II

Click here for the terminal contract for APM Terminals Maasvlakte II. Please complete the contract and upload the entire form, including a copy of your passport.

Upload terminal contract(s) and copy of passport for APM Terminals Maasvlakte II*

Drop files here or

For which document type do you want to use this service?

NT1
MRN

For all other types of documents, you can register to participate in the service Notification Import Documentation.

Cargo Declaration Import

By registering for this service, you register automatically for the free of charge services Cargo Declaration Status Report, Discharge Confirmation Report and Notification Bonded Warehouse.

EORI-number*

Are you in possession of an ‘Ingoing electronic messages’ license?

Yes
No

Notification Local Clearance

EORI-number*

Expected number of Bs/L per month

Do you have a permit for ‘entry in the declarant’s records’?

Yes
No

Are you in possession of the 'license for local clearance procedure’?

Yes
No

With which terminals do you wish to connect? (if applicable)

ECT Terminals

1. If you do not yet have a web account, you will need to request one here.
2. Log in at www.ect.nl, go to ‘Authorisations’ and submit a request for the MRN service (this service applies to all types of documents).
3. There are two terminal contracts: click here for the first terminal contract and click here for the second terminal contract. Please complete and sign both contracts, then upload them below. Include a copy of your Chamber of Commerce registration and a copy of your passport.
4. You must provide the name of your ECT web account to us via sales@portbase.com.

Upload terminal contract(s) and copy of passport for ECT Terminals*

Drop files here or

APM Terminals Rotterdam

Click here for the terminal contract for APM Terminals. Please complete the contract and upload the entire form, including a copy of your passport.

Upload terminal contract(s) and copy of passport for APM Terminals*

Drop files here or

Uniport

Click here for the terminal contract for Uniport Multipurpose Terminals. Please complete the contract and upload the entire form, including a copy of your passport.

Upload terminal contract(s) and copy of passport for Uniport*

Drop files here or

Barge Center Waalhaven

Click here for the terminal contract for Barge Center Waalhaven. Please complete the contract and upload the entire form, including a copy of your passport.

Upload terminal contract(s) and copy of passport for Barge Center Waalhaven*

Drop files here or

Rotterdam World Gateway

Click here for the terminal contract for Rotterdam World Gateway. Please complete the contract and upload the entire form, including a copy of your passport.

Upload terminal contract(s) and copy of passport for Rotterdam World Gateway*

Drop files here or

APM Terminals Maasvlakte II

Click here for the terminal contract for APM Terminals Maasvlakte II. Please complete the contract and upload the entire form, including a copy of your passport.

Upload terminal contract(s) and copy of passport for APM Terminals Maasvlakte II*

Drop files here or

For which document types would you like to use the service? (if applicable)

DIN
DEN

For all other types of documents, you can register to participate in the service Notification Import Documentation.

Seaport Statistics

Nautical area

Amsterdam
Rotterdam

Requested datafile Amsterdam

Containers
Wet bulk
Dry bulk
General cargo

Requested datafile Rotterdam

Containers
Wet bulk
Dry bulk
General cargo

Frequency receiving data file

Monthly
Quarterly

Email address to send reports to*

We are a member of branch organization:*

ORAM
VRC
Neither of above mentioned

Have you made individual agreements regarding to the contact with the Port of Rotterdam or Amsterdam?

Enter this individual agreement here (possibly with a reference e.g. date and subject to e-mail or document)

Clearance NCTS Export Containers

EORI-number*

RTO permit number*

Are you in possession of an ‘Admitted addressee’ permit?

Yes
No

Loading List

Expected number of loading lists per month

Notification of Arrival ECS Cargo

Are you in possession of an ‘Outgoing electronic messages’ permit?

Yes
No

EORI-number*

Expected number of ECS MRN's per month

Notification of Arrival Export Containers

Are you in possession of an ‘Outgoing electronic messages’ permit?

Yes
No

EORI-number*

Expected number of documents per month

Cargo Declaration Export

Are you in possession of an ‘Outgoing electronic messages’ permit?

Yes
No

EORI-number*

Expected number of outgoing Customs manifests per month

Cargo Declaration Export Containers

Are you in possession of an ‘Outgoing electronic messages’ permit?

Yes
No

EORI-number*

Expected number of documents per month

Exit Summary Declaration

EORI-number*

Expected number of EXIS (Exit Summary) declarations per month

Notification Ship's Stores

Verwacht aantal transacties per maand

Melding Bemanning & Passagiers

Expected number of notifications per month

Transport Order

Which service would you like to use?

Vessel
Cargo
Both

EAN number*

Expected number of notifications per month

Ja, ik geef toestemming dat derden gebruik mogen maken van mijn gegevens t.b.v. statistische gegevens

Barge Planning

Which service would you like to use?

Vessel
Cargo
Both

EAN number*

Expected number of notifications per month

Yes, I grant permission to third parties allowing them to use my data for statistical purposes.

Cargo Information 2.0

Expected number of Bs/L per month

Yes, I grant permission to third parties allowing them to use my data for statistical purposes.

Notification Waste Disposal

Which ports are you going to visit

Amsterdam
Rotterdam
Groningen

Notification Dangerous Goods

Which ports are you going to visit

Amsterdam
Rotterdam
Groningen

Statement Harbour Dues Amsterdam

Customer number Port of Amsterdam

Other agents should be able to choose me as their financial declarant

Yes
No

Statement Harbour Dues Rotterdam/Moerdijk

Customer number Port of Rotterdam/Moerdijk

Other agents should be able to choose me as their financial declarant

Yes
No

Notification Export Documentation and Track & Trace Export

I request this service in the context of Brexit

Yes
No

EORI-number

Expected number of notifications per month

The one-off connection fee for Notification Export Documentation is €249.50 (excl. VAT).

Yes, I grant permission to third parties allowing them to use my data for statistical purposes.

Notification Import Documentation

Through which terminals do you want to pre-register your document types (multiple choices possible)?

Deepsea/inland terminals
Shortsea/ferry terminals

EORI-number*

Contract shortsea and ferry terminals

In order for us to provide this service, you will need to obtain permission from the ferry companies and shortsea terminals to notify Customs documents via Portbase's Port Community System (PCS). The ferry companies and terminals have authorised Portbase to act on their behalf in granting you permission to notify your Customs documents via the PCS, so long as you agree to the Terms & Conditions set out below (version dated 16/1/2019). We ask that you read these Terms & Conditions carefully and, if you agree to the content of these Terms & Conditions, to indicate your agreement by clicking the button at the bottom of the page.

A current list of the participating ferry companies and shortsea terminals (hereafter: “Terminals”) which have authorised Portbase B.V. to grant you permission on their behalf for the notification of Customs documents via the PCS in connection with the use of Notification Import Documentation can be found here. From time to time, this list of Terminals may be expanded in the event one or more additional Terminals authorize Portbase to act on their behalf; likewise, one or more Terminals may be removed from this list in the event those Terminals withdraw such authorisation.
These Terms & Conditions apply solely to your notifications of Customs forms to the Terminal(s) via the PCS. The Terminals explicitly reject any and all substitution of or deviation on the basis of your own terms & conditions and/or the terms & conditions of third parties. These Terms & Conditions shall not apply to any services and/or transport provided to you by the Terminals. The terms of the contract between you and the Terminal, as well as any Terms & Conditions declared as such, will be applicable to those services and/or transport.
You do hereby declare and warrant that any and all information provided to the Terminals by yourself or on your behalf will be accurate and complete. You grant the Terminals permission to use the information provided and to share that information with the relevant authorities. The Terminals cannot be held liable for the loss of information or for any information that is revealed to be inaccurate or incomplete, nor for any claims of any kind whatsoever that may result from this, whether directly or indirectly. You will at all time retain responsibility for compliance with and fulfilment of Customs obligations with regard to your containers and cargoes; you furthermore indemnify the Terminals against claims of any kind whatsoever which may be lodged against the Terminals in connection with the aforementioned, including legal costs incurred by the Terminals in responding to such claims, whether legal or non-legal.
The Terminals may not be held liable for any damage in connection with the use of the PCS or their own systems for exchanging documents, unless this damage results from a wilful act or gross negligence on the part of the Terminals. Specifically, and without in any way diminishing the validity of the terms limiting their liability, the Terminals cannot be held liable for damage resulting from (I) any defects, viruses or any other malfunctions caused by any equipment and/or software in connection with access or use of the PCS or their own system, (II) the information provided on or via the PCS or their own system, (III) the interception, modification or misuse of information transmitted to or by Terminals or yourself, (IV) the functioning or non-availability of the PCS or their own system, (V) the loss of data, (VI) downloading or use of any software made available by Portbase or the Terminals, (VII) claims of third parties in connection with the use of the PCS or their own systems, or (VIII) any other cause whatsoever.
The Terminals reserve the right to withdraw their permission for the notification of one, multiple or all Customs documents at any time without any entitlement on your part to restitution of damage and/or costs.
The Terminals are entitled to unilaterally adjust these Terms & Conditions as they see fit. The adjusted Terms & Conditions will then replace the current Terms & Conditions from the date on which the former enter into force.
The legal system and venue for disputes specified in the contract between yourself and the Terminal shall apply to these Terms & Conditions. If no legal system and/or venue for disputes has been agreed upon by yourself and the Terminal, these Terms & Conditions shall be subject to Dutch law and/or any disputes arising in connection with these Terms & Conditions will be heard in the district court of Rotterdam to the exclusion of all other courts of law.

Yes; I hereby declare that I am aware of the Terms & Conditions established by the Terminals with regard to their permission for notifying Customs forms via the Port Community System and that I agree to the content of these Terms & Conditions.*

The Terms & Conditions above have been adopted by Portbase, acting on behalf of the Terminals as per the authorisation I am including as an attachment to this email, and these Terms & Conditions have been recorded and retained. The client will sign a separate copy of the passage concerning indemnification on the application form for Notification Import Documentation. Portbase will deposit the forms for each and every client in a non-public register.Hold the cursor on the field shown above until your cursor changes into a pen. Now write your signature just as you would on a piece of paper. If you are not satisfied with your signature, you can try again by clicking on the icon in the lower right of the field.

Contract(s) deepsea and inlandterminals

To which terminals do you want to connect?

ECT Terminals

1. If you do not yet have a web account, you will need to request one here.
2. Log in at www.ect.nl, go to ‘Authorisations’ and submit a request for the MRN service (this service applies to all types of documents).
3. There are two terminal contracts: click here for the first terminal contract and click here for the second terminal contract. Please complete and sign both contracts, then upload them below. Include a copy of your Chamber of Commerce registration and a copy of your passport.
4. You must provide the name of your ECT web account to us via sales@portbase.com.

Upload terminal contract(s) and copy of passport for ECT Terminals*

Drop files here or

APM Terminals Rotterdam

Click here for the terminal contract for APM Terminals. Please complete the contract and upload the entire form, including a copy of your passport.

Upload terminal contract(s) and copy of passport for APM Terminals*

Drop files here or

Uniport

Click here for the terminal contract for Uniport Multipurpose Terminals. Please complete the contract and upload the entire form, including a copy of your passport.

Upload terminal contract(s) and copy of passport for Uniport*

Drop files here or

Barge Center Waalhaven

Click here for the terminal contract for Barge Center Waalhaven. Please complete the contract and upload the entire form, including a copy of your passport.

Upload terminal contract(s) and copy of passport for Barge Center Waalhaven*

Drop files here or

Rotterdam World Gateway

Click here for the terminal contract for Rotterdam World Gateway. Please complete the contract and upload the entire form, including a copy of your passport.

Upload terminal contract(s) and copy of passport for Rotterdam World Gateway*

Drop files here or

APM Terminals Maasvlakte II

Click here for the terminal contract for APM Terminals Maasvlakte II. Please complete the contract and upload the entire form, including a copy of your passport.

Upload terminal contract(s) and copy of passport for APM Terminals Maasvlakte II*

Drop files here or

Kramer Group

Please upload a copy of your passport.

Upload terminal contract(s) and copy of passport for Kramer Group*

Drop files here or

Combined Cargo Terminals, Verbrugge Vlissingen

Click here for the terminal contract for Combined Cargo Terminals/Verbrugge Vlissingen. Please complete the contract and upload the entire form, including a copy of your passport.

Upload terminal contract(s) and copy of passport for Combined Cargo Terminals, Verbrugge Vlissingen*

Drop files here or

For which document type do you want to use this service?

Expected number of notifications per month

The one-off connection fee for Notification Import Documentation is €249.50 (excl. VAT).

Yes, I grant permission to third parties allowing them to use my data for statistical purposes.

Rail Planning

Which service would you like to use?

Containers
Train and cargo
Both

EAN number*

Expected number of notifications per month

Yes, I grant permission to third parties allowing them to use my data for statistical purposes.

Hinterland Container Notification

EAN number*

Expected number of notifications per month

The one-off connection fee for Hinterland Container Notification is €249.50 (excl. VAT).

Road Planning

EAN number*

Expected number of notifications per month

Yes, I grant permission to third parties allowing them to use my data for statistical purposes.

Vessel Notification 1.0 and 2.0

EORI-number*

SCAC (Standard Carrier Alpha Code)

Expected number of notifications per month

Which ports are you going to visit

Channel Type

Which channel do you intend to use when submitting messages to Portbase?

Web
System Interface

Which channel do you intend to use when submitting messages to Portbase?

Web
API system interface

API system interface

Enter the contact details of your software supplier or your IT department.

Name of software supplier

*

First name * Last name *

Phone number*

E-mail address*

System Interface

Enter the contact details of your software supplier or your IT department.

Name of software supplier*

*

First name * Last name *

Phone number*

E-mail address*

System interface type

SFTP
SMTP, E-mail address, ...

E-mail address

Do you want to be kept informed of information and functional changes via Portbase Flashes?

Yes
No

Application form

Request service as an existing customer

Company details

Contact details

Service-specific information

Inspections Portal

Notification Verified Gross Mass

Customs Scan Process

Veterinary Inspection Process

Discharge List

Discharge Information

Pre-arrival Cargo Decl. Import (4h)

Declaration Food and Consumer Products

Transit Declaration

Cargo Declaration Import

Notification Local Clearance

Seaport Statistics

Clearance NCTS Export Containers

Loading List

Notification of Arrival ECS Cargo

Notification of Arrival Export Containers

Cargo Declaration Export

Cargo Declaration Export Containers

Exit Summary Declaration

Notification Ship's Stores

Melding Bemanning & Passagiers

Transport Order

Barge Planning

Cargo Information 2.0

Notification Waste Disposal

Notification Dangerous Goods

Statement Harbour Dues Amsterdam

Statement Harbour Dues Rotterdam/Moerdijk

Notification Export Documentation and Track & Trace Export

Notification Import Documentation

Rail Planning

Hinterland Container Notification

Road Planning

Vessel Notification 1.0 and 2.0

Channel Type

API system interface

System Interface

Completing

Progress

PCS

Services

About us

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