39 Notification Crew and Passengers

Practical solution for submitting your crew and passenger lists.


  • A logical part of notifying your vessel via Vessel Notification.
  • Optimum reuse of data
  • Easy-to-use upload function, even when using mobile devices
  • Completely in accordance with the Personal Data Protection Act

The Dutch government will require you to electronically notify all persons present on board to the Seaport Police (Rotterdam) or the Royal Netherlands Marechaussee (all other ports) no less than twelve hours before your vessel arrives in the port. The service Notification Crew and Passengers make this extremely easy. The same is true for submitting changes before the vessel arrives, or an edited list at the time of departure.

We have conveniently made your obligation to electronically report all persons a logical part of the service Vessel Notification. This allows you to submit your crew and passenger lists directly as an extension of your vessel notification. Within the free service Vessel Notification, Notification Crew and Passengers is an attractively priced additional option. Using it means you will no longer need to enter data such as vessel information twice. The Port Community System (PCS) will ensure optimum reuse of the information.

How it works

Notification Crew and Passengers uses an Excel sheet template that you ask the vessel’s captain to complete; the template is then uploaded into the PCS. Portbase will take care of converting the template into the proper format. After that, we will send the crew and passenger list to the Seaport Police or the Royal Netherlands Marechaussee on your behalf, via the Maritime Single Window for maritime and air of the Dutch government.

Connection costs
There is a one-off connection fee of €249.50 (ex. VAT) for this service. Our Sales department would be happy to provide you with a specific price quote. Call +31 (0)88 625 25 00 or send an e-mail to sales@portbase.com.

Here’s how you connect!

For this service, our partners in the logistical chain have established additional requirements of their own. Click here to learn what you will need to do before you can use our service.

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After you complete the registration process, you can request a service. More information about the registration process can be read here


Are you already a customer and do you have questions about using this service? Go to support.


For cargo type

  • Containers
  • Bulk
  • Target groups
    • Agent
    • Shipbroker, Shipping company