CMA CGM Holland BV is expanding the roll-out of the Secure Chain

CMA CGM Holland BV is expanding the roll-out of the Secure Chain system to release shipments to customers without the use of pincodes. The new system increases the security of the release from carrier to customer, forwarder and haulier. The pincodes have been removed from the process to ensure that no sensitive details can be shared with third parties. Within Portbase there are very easy to use functionalities to receive and nominate shipment releases.

“We are confident that using the new Secure Chain system is a very important step towards the increased safety of our staff. We see a smooth transfer nominating the “rights” of the shipment from carrier to customer and then onwards to the final party who will pick up the container at the terminal. Multi Factor Authentication is mandatory to log into Portbase which ensures we have a full track record of all entries.”

Hutchison Ports ECT Rotterdam will start sharing data elements in Cargo Controller by December 2023

Portbase and terminal Hutchison Ports ECT Rotterdam (ECT) are working together to improve data sharing in the port of Rotterdam. Portbase and ECT believe that this cooperation will enable the logistics sector to work more efficiently and safely, in one central platform. Therefore, in December 2023, additional data elements will be displayed in Cargo Controller.

Your benefit

Making ECT data available in the Portbase service Cargo Controller offers you the following advantages:

  • Data from different sources centrally available in Port Community System (PCS).
  • Time savings due to less searching in various systems.
  • Reliable data directly from the terminal
  • Greater efficiency in the logistics chain
  • Retention of relevant data.

The data elements

The following data elements will be added to the Cargo Controller service in December 2023:

ECT applies conditions for accessing the data. These may vary per element. Read more about ECT conditions and data elements here. For all elements you need to have a MyTerminal account with ECT. We advise you to create your account in time. If not, you risk losing necessary data. Read here what you need to do to keep your discharge confirmation.

MyData in IAMconnected environment

Due to the new link between Portbase and ECT, you as the main user or data manager of your organisation will have access to the MyData environment in the IAMconnected home screen.  Through MyData, you will be able to view and manage all of your data authorisations in the future. You do not need to take any action at this time.

Would you like to know more about MyData? Then click here.

Data availability.

The named data elements are made available to Cargo Controller customers. Both web screen users, and customers using an API system link will see the same information for now. In 2024, other conditions will be imposed on the use of ECT data in Cargo Controller API. You will be informed about any changes in a timely manner.

Hutchison Ports ECT Rotterdam will start sharing data elements in Cargo Controller by December 2023

Portbase and terminal Hutchison Ports ECT Rotterdam (ECT) are working together to improve data sharing in the port of Rotterdam. Portbase and ECT believe that this cooperation will enable the logistics sector to work more efficiently and safely, in one central platform. Therefore, in December 2023, additional data elements will be displayed in Cargo Controller.

Your benefit

Making ECT data available in the Portbase service Cargo Controller offers you the following advantages:

  • Data from different sources centrally available in Port Community System (PCS).
  • Time savings due to less searching in various systems.
  • Reliable data directly from the terminal
  • Greater efficiency in the logistics chain
  • Retention of relevant data.

The data elements

The following data elements will be added to the Cargo Controller service in December 2023:

ECT applies conditions for accessing the data. These may vary per element. Read more about ECT conditions and data elements here. For all elements you need to have a MyTerminal account with ECT. We advise you to create your account in time. If not, you risk losing necessary data. Read here what you need to do to keep your discharge confirmation.

MyData in IAMconnected environment

Due to the new link between Portbase and ECT, you as the main user or data manager of your organisation will have access to the MyData environment in the IAMconnected home screen.  Through MyData, you will be able to view and manage all of your data authorisations in the future. You do not need to take any action at this time.

Would you like to know more about MyData? Then click here.

Data availability.

The named data elements are made available to Cargo Controller customers. Both web screen users, and customers using an API system link will see the same information for now. In 2024, other conditions will be imposed on the use of ECT data in Cargo Controller API. You will be informed about any changes in a timely manner.

Smooth transition to new Customs rules on entry (ICS2)

The European Union is introducing the Import Control System 2 (ICS2) for the maritime sector as of March 1, 2024. Declarations for the ENS (Entry Summary Declaration) and ATO (Declaration to Temporary Storage) will change significantly as a result. But good news: in consultation with the community, Portbase will automatically adjust the services Pre-arrival Cargo Declaration Import (for the ENS) and Cargo Declaration Import (for the ATO) for you.

The updated services closely match the wishes of our participants.
Together with industry associations and customer groups, we have sought a solution with minimal impact and optimal preservation of data for reuse in the continuation of the logistics chain. In particular, we are greatly expanding the ENS service for the new ICS2 legislation. Via Portbase, it will also be possible to make ENS reports in other European ports. The renewed services are suitable for all sectors: bulk, ferry, containers (shortsea, feeder, deepsea) and general cargo.

The impact of ICS2 for the declarant.

In brief, ICS2 ensures the following changes:

  • ENS declarations occur at a central European system (Shared Trader Interface, STI) instead of at Customs in the first member state of entry
  • The new ENS requires much more data. Whereas summary data (at master level) is sufficient now, more detailed data will soon be required (at house level)
  • Multiple parties may submit the required data for the ENS (= multiple filing)
  • The Notification of Arrival of the vessel in the EU is also done in the central European system
  • The submission of the ATO for goods unloaded in the port is done as now with the national customs authority. However:
    • The data common in the ENS and ATO must not deviate from each other
    • The declarant may refer to the ENS in the ATO. As a result, less data will be needed when submitting.

Pricing of renewed Portbase services

Extending the services Pre-arrival Cargo Declaration Import and Cargo Declaration Import for ICS2 leads to more costs. We are linking to a central European system, the number of transactions is growing and requires more checks and balances. We incorporate this into our rates. As is well known, Portbase operates on a non-profit basis. Our rates cover costs. Questions about what this means for you? Please contact us.

 

Service Pre-arrival Cargo Declaration Import: ENS international

By linking to the central European system STI for ICS2, participants can submit their ENS declarations for all European ports through our service Pre-arrival Cargo Declaration Import. We also provide the Notification of Arrival to the European system. Internationally operating companies thus have one central solution. In case of multiple filing, you as shipping company, shipbroker or agent submit your part of the information (master data) via Cargo Declaration Import. For submitting house data for multiple filing, you make separate arrangements with the forwarder or shipper. Portbase does not support this.

Service Cargo Declaration Import: ready for changed requirements

The introduction of ICS2 changes the current ATO into a TSD (Temporary Storage Declaration) or TSR (Temporary Storage Reuse). A TSD requires submission of a complete data set (at the house level). For a TSR, the required dataset is more limited and further reference is made to the previous ENS. The updated Service Cargo Declaration Import notification is suitable for both scenarios. In the case of a TSR in which the ENS declaration runs outside Portbase, it has been agreed with the community that the shipping company, shipbroker or agent will always continue to supply us with the master data. Reuse of this data is essential for the optimal functioning of numerous processes in the continuation of the logistics chain, such as:

  • Automated and uniform notifications of customs inspections and subsequent release
  • Reuse of cargo data in multiple follow-up entries
  • A fully automated process for transhipment (REN)
  • Exchange of unloading lists and unloading discrepancies between Customs, shipping company and terminal
  • Optimal planning for hinterland parties.

Message specification coming soon

The message specifications for the updated Pre-arrival Cargo Declaration Import and Cargo Declaration Import will be available in the near future for both EDI and API. You will receive further information from us at that time. Our advice is to reserve capacity in advance. Both for your own IT development and connecting to Portbase.

Prepare ahead of time

The introduction of ICS2 also has an impact for your clients. For the ENS, for example, you will need more data from them. You can read extensive information about ICS2 on the European Union website, in the Union Customs Code and on the Dutch Customs website. Included is a helpful outline of the updated Portbase services. In the coming months, we will inform you in detail about follow-up steps through several channels. If you have any questions before then, please contact account manager Michiel de Ruijter from our Sales Department at 088 – 625 25 00 or sales@portbase.com.

In close consultation with the community, Portbase unburdens you in a timely manner for all ICS2 changes. Moreover, all data is retained for optimal reuse. Together with you, we make existing and upcoming port logistics processes ever smarter.

Dutch Loodswezen Rotterdam-Rijnmond now uses IAMconnected

It is now possible to use IAMconnected to log in to the Nederlands Loodswezen Rotterdam-Rijnmond GIDS application (the joint interactive services system for Dutch pilots).

This application is used by nautical service providers in Rotterdam to optimise capacity utilisation. The system provides insight into all nautical information surrounding a vessel’s arrival and/or departure, while also making the planning and deployment of services transparent.

IAMconnected is the Portbase community’s login tool for port logistics services such as Portbase’s Port Community System, Port of Rotterdam services and now the pilots’ GIDS system. Log in easily and securely with one account.

If you would like to connect your service to IAMconnected so that your customers can log in securely and easily, please contact Portbase.

If you would also like to access GIDS via IAMconnected, please contact Nederlands Loodswezen at rtm.customerservice@loodswezen.nl.

Portbase says goodbye to Voyage Information

As of 29th of February 2024, Portbase will say goodbye to the Voyage Information service.

Since 2006, Portbase has been offering the Voyage Information service free of charge for tracking vessels in the Dutch ports. This was done in addition to tracking container cargo via Cargo Controller (formerly called Cargo Information).

Currently, the Voyage Information service no longer meets the technical standards used by Portbase. In addition to this, the arrival of the Cargo Controller and Hinterland Container Notification has caused a significant drop in the use of Voyage Information, so it is no longer necessary to continue offering this service.

Therefore, the Voyage Information service will be shut down on 29th of February 2024. Please make sure to switch to one of the two alternatives (Cargo Controller or Hinterland Container Notification) in time, to prevent you from missing out on (possible) information. Depending on your role, you can choose to use either Cargo Controller or Hinterland Container Notification.

Cargo Controller
For customers with the role of shipper or forwarder who are not yet using Cargo Controller, we recommend switching to Cargo Controller before the date above. Cargo Controller gives you personal control over your cargo. More information about Cargo Controller can be found here.

Hinterland Container Notification
For customers with the role of carrier who are not yet using Hinterland Container Notification, we recommend switching to Hinterland Container Notification before the above date. Hinterland Container Notification offers you a multimodal prenotification portal for prenotifying visits and containers. More information about Hinterland Container Notification can be found here.

If you have any questions or require more information about the discontinuation of the service Voyage Information, please contact the Sales department on +31(0)88 625 25 34 or at sales@portbase.com.

 

Port community chooses safer import container release process with Secure Chain

Physical and digital security in the port logistics chain are under pressure. At the request of Deltalinqs, evofenedex, Fenex, GroentenFruit Huis, KBN, TLN, VRC and VRTO, Portbase has therefore developed the Secure Chain, as an extension to the existing Portbase services.

The Secure Chain creates a more secure import container release process and so contributes to maintaining the security of port-related distribution processes in the Netherlands.

How does the Secure Chain work?

In the Secure Chain, chain parties must explicitly pass on the release (the right to collect a container) to the next link in the chain.

This working method guarantees that only the parties involved can perform actions and access data. This prevents bad actors from gaining access to cargo or cargo information using an illegally obtained ‘key’ or PIN code.

 

What is the schedule for implementing the Secure Chain?

In recent months, the operation of the Secure Chain has been successfully tested in practice.  The port community is now beginning the phased rollout of the Secure Chain.

This means that all the parties involved in the import container release process will have to start revising their methods and possibly their systems accordingly.

 

Hence this call to action: get involved and start preparing for the Secure Chain now.

Rail Service Center (RSC) connected to Hinterland Container Notification

From today, 5 July, you can prenotify containers and visits to RSC via Portbase’s Hinterland Container Notification (HCN) Road. For the time being, doing so is not compulsory. After prenotification, the necessary status information is automatically sent and you will receive a TAR code that your driver can use at the gate right away. From August, prenotification and the use of a TAR code will be required by RSC. TAR codes can not be used for the drop off of units containing hazardous goods/RID.

Benefits
Connecting RSC to HCN Road will bring the following benefits:

  • A single digital gateway for terminals and depots will increase uniform prenotification coverage in the Port of Rotterdam
  • Prior insight into container status by means of status requests and prenotifications
  • Straightforward access to the terminal with a TAR (Truck Appointment Reference) code
  • No need to go to the service counter
  • Your drivers can pass through the terminal more quickly

Practical information
If you are working with HCN Road via a system link, you will find the necessary codes below. We have also communicated these codes to your software vendor.

You can view a summary of terminal-specific message codes here.

We’re happy to help
If you have any questions, Portbase Customer Service will be happy to help you. You can reach them at customerservice@portbase.com and/or on +31 88 625 25 25.

New location Depot Pier 7 connected to Notification Container Hinterland

Pre-notification via Portbase simplifies visits to Depot Pier 7, part of the Waalhaven Group. From today, carriers can pre-notify containers and visits to Depot Pier 7 via Portbase’s Hinterland Container Notification (HCN) Road and Barge. After pre-notification, the necessary status information will be sent automatically.

Depot Pier 7 connects to Portbase’s HCN service. This brings the following advantages.

Benefits modality Road:

  • One digital input for increasing number of terminals and depots
  • Prior insight into container status through status requests and pre-notifications
  • Easy access to Waalhaven Group’s depots with a TAR (Truck Appointment Reference) code
  • No more stops at the service desk
  • Your drivers can cross the terminal faster

Please note! Pre-notification and use of the TAR code will become mandatory from Monday 31 July 2023.

Benefits modality Barge:

  • One entrance for the entire port: pre-notification via Port Community System (PCS)
  • Prior insight into container status through status requests and pre-notifications
  • No minimum call size
  • Unloading list closes 8 hours before ETA and loading list 24 hours before ETA

Practical information
If you use a system link with HCN Road, you will find the necessary codes in the table below. We have also communicated these codes to your software supplier.

Depot  Depot Pier 7
Postal code 3089 JK Rotterdam
Address Zaltbommelstraat 10
EAN 8713755956844
Location code NLRTMUWTP7

We are here to help
If you have any questions, Portbase Customer Service will be happy to help. They can be reached at customerservice@portbase.com and/or +31 88 625 25 25.

Road hauliers and barge operators to start prenotifying with Broekman Distriport via Portbase

As a road haulier and barge operator, as of Wednesday 26 April 2023, you can prenotify visits and containers with an ETA from 07:00 a.m. on 1 May 2023 via Portbase’s Hinterland Container Notification (HCN) Road and Barge service. After prenotification, you will automatically receive container status information from 07:00 a.m. on 1 May 2023, so preventing unnecessary transport movements. This will confirm HCN’s status as your central gateway to the entire port. In order to be able to connect to HCN Road and Barge, the terminal is switching to a new Terminal Operating System (TOS), which means the terminal will be operationally closed from 10:00 p.m. on Friday 28 April 2023 for the land side, and from 11:30 p.m. for the water side, until 7:00 a.m. on Monday 1 May 2023.

Hinterland Container Notification Road & Barge
From Wednesday 26 April, you can start planning ahead as a road carrier and barge operator. You can submit prenotifications with an ETA from 07:00 a.m. on Monday 1 May ahead of time. These prenotifications will be buffered. As soon as the new terminal system is up and running, your prenotifications will be processed and you will receive feedback on all your prenotifications.

The benefits:

  • A single portal and uniform working method for all terminals and depots
  • See the status of the prenotification of your visit or container at a glance
  • Submit prenotifications from your smartphone
  • Fill in only the relevant terminal-specific fields
  • Prenotify rotation, visit and cargo data
  • Automatic notification in case of changes to planning and/or cargo information
  • Always get a confirmation of loading/discharge afterwards

Terminal-specific codes for system links

Terminal-name  Broekman Distriport 
Address Mannheimweg 3 
Postcode and city 3197 LR Rotterdam 
Port number  Port number 5116 C, Rotterdam Botlek 
EAN  8713755502218 
BICS  0GEVB 
Location code NLRTMBDP

Click here for a list of all terminal-specific message codes.

Customs documentation via Portbase
In order to be able to connect to HCN Road and Barge, the terminal is switching to a new TOS, which means the terminal will be operationally closed from 10:00 p.m. on Friday 28 April 2023 until 7:00 a.m. on Monday 1 May 2023 for the land side, and from 11:30 p.m. on Friday 28 April 2023 until 7:00 a.m. on Monday 1 May 2023 for the water side. This means no containers can be delivered or collected.

During the replacement of the TOS, it will temporarily not be possible to prenotify customs documents to Broekman Distriport. You can continue to submit Notification Export Documentation and Notification Import Documentation notifications. Messages will not processed during the closure of the terminal, but will be buffered. Once the system is up and running, NID and NED notifications will be processed.

Notification Import Documentation & Notification Export Documentation
You have been able to notify all your customs documents to Broekman Distriport via the Portbase services Notification Import Documentation (NID) and Notification Export Documentation (NED) for some time. Prenotification of documents is mandatory for all shipments. After the corresponding customs document has been prenotified digitally via Portbase, you can pick up and deliver your containers. This applies to all shipments:

Not registered yet? Visit the services Import Status and Track & Trace Export to sign up. With these services, you can check the customs status of your containers at Broekman Distriport in advance and avoid unnecessary trips.

Further information
If you would like to know more about one or more Portbase services, take a look at Portbase Support for instructional videos, manuals and answers to frequently asked questions.