The British people have spoken: Brexit on course

In yesterday’s elections in the United Kingdom, the Conservative Party of Boris Johnson won a landslide majority in parliament. The British Prime Minister is now expected to press ahead his Brexit deal and try to gain approval from the House of Commons as quickly as possible. The United Kingdom will then exit the European Union in an orderly manner by the 31st of January 2020 at the latest.

What does this mean for you?
If Brexit does indeed proceed as per the agreed deal between the United Kingdom and the European Union, nothing will change in terms of trade for the time being. A transition period will apply until the 31st of December 2020. After that, customs formalities for which you will still require the Portbase services will come into effect in the Dutch ports.

Crucial date: 1st of July
The 1st of July constitutes an important date in the transition period. Before this date, the British must state whether they think that they will be able to finalise the new trade relationship by the 31st of December 2020. The United Kingdom must then decide whether they want to extend the transition period by two years.

Please note! No-deal Brexit not ruled out
Recent history has shown that nothing is certain when it comes to Brexit. A no-deal Brexit remains possible, although the likelihood of this is diminished by the election results. Only after ratification by both parties can a no-deal Brexit be ruled out. By preparing now, you prevent the risk of coming to a standstill in the port after the 31st of January 2020. Your effort is never wasted. If a deal is reached, customs formalities will also be in effect in the ports after a transitional period.

Brexit: nothing is certain, but you’ll be prepared in any case!

As you probably know, the Brexit has been postponed once more. The new deadline for the United Kingdom’s departure from the European Union is 31 January 2020. It is unclear at this time what will happen next. There are still multiple possible scenarios, i.e. deal and no-deal. Hopefully, the upcoming British elections will make provide greater clarity.

But never fear: you will be well prepared in any case!
Because you have already signed up to use the Portbase services, you will be properly prepared when the Brexit occurs. In both a deal or no-deal scenario, you will encounter new Customs formalities. In the case of a no-deal Brexit, these obligations will go into effect immediately the day after the Brexit; if there is a deal, they will take effect on 1 January 2021 following a transition period. Below, you will find a number of tips to help you use the Portbase services effectively from the very first moment they become necessary.

• Update your password right away
Did you register with us as a new client prior to one of the previous Brexit deadlines, but have not (yet) used the Portbase services since you signed up? In that case, your password for the Port Community System (PCS) has expired. The first time you log in, you will be asked to create a new password. Please take care of this today to avoid any surprises after 31 January.

• Set up your account properly
Have you created a Portbase account for every user at your company? Only then will your employees be able to work with the services. You can take care of this yourself in User Management by creating and managing an unlimited number of accounts. This will involve no additional charges to you. User Management can be found on your start page in the PCS.

• Adjust the notification settings
You can adjust the notification settings in every service you use. You can choose, for instance, to receive automatic notifications when the status of a cargo changes. Each service offers multiple options for this kind of automatic notification.
• Make sure the software is appropriate for Notification Import Documentation
At the start of 2019, changes were made to the service Notification Import Documentation in connection with submitting prenotifications to ferry terminals via EDI. Has your software supplier taken care of this for you yet?

In principle, prenotifying containers to container terminals (including shortsea container terminals) does not require any adjustments to Notification Import Documentation. You will, however, lack access to new functionalities such as receiving return messages sent by terminals and other future innovations. This is because the old message structure does not support these functionalities.

• Portbase Support can tell you more
Portbase Support is the new central location on the internet for all questions concerning working with the Portbase services following the Brexit. Here you will find essential training videos, quick guides, frequently asked questions and lots more that will help you to use the Portbase services correctly. Still encountering problems? On Portbase Support, you will also find all the options for contacting our Service Desk etc.

More information
You can find more information about Brexit services on our website.

Cooperation agreement between Portbase and LOGINK

Portbase has signed a cooperation agreement with LOGINK, China’s national public platform for transport and logistics information sharing. The goal of this agreement is to provide a basis for further cooperation in information exchange for cross-border logistics between China and the Netherlands, such as container status, vessel status information and other logistics information services. Next to this, Portbase and LOGINK will also work together on the research and promotion of relevant standards in close co-operation with the International Port Community Systems Association (IPCSA).

The cooperation was announced during a visit of LOGINK together with the China Transport Telecommunications & Information center to Rotterdam.


LOGINK is a government owned entity established by the Ministry of Transport of the People’s Republic of China at 2011. LOGINK connects numerous logistics information platforms and enterprise systems in order to make full use of social resources by developing cross-embedded logistics information flow across regions and across industries. LOGINK plays an important role in the Belt and Road Initiatives and would like to cooperate with partners all over the world.

Back row:

  • Yizhou Wu, Director of LOGINK
  • Dirk Baayen – Business Consultant Strategy & Innovation, Portbase
  • Marten van der Velde – Manager Strategy & Innovation, Portbase
  • Lin Yin, Deputy Director General CTTIC, Ministry of Transport
  • Mees van der Wiel – Business Consultant Strategy & Innovation, Portbase
  • Huiting Yang, Engineer, CTTIC, Ministry of Transport / LOGINK

Front row:

  • Tengda Sun, Director of Data Application Unit, CTTIC, Ministry of Transport / Director General of LOGINK
  • Iwan van der Wolf, CEO Portbase

Brexit postponement

Brexit is again postponed. The European Union has submitted a draft decision for the extension of the Article 50 deadline to 31 January 2020 to the United Kingdom. The United Kingdom has agreed to this and there is therefore an extension until 31 January 2020.

What does this mean for Portbase?

Portbase is Ready for Brexit. All system changes have been made (ready in March 29, 2019) and optimizations for logistics handling are ready. Portbase will focus in the coming period on supporting affiliated companies in knowledge transfer of the use of the system.

What now?

It is not yet clear what the United Kingdom wants to do. Multiple end scenarios are still possible as a result of the UK internal discussions. In the Netherlands, we await the outcome of the internal process in the United Kingdom. It remains important that all parties involved prepare themselves. After all, deal or no deal Brexit creates a border and therefore customs formalities.
The next date for a possible no-deal is January 31, 2020. The period up to January 31, 2020 still offers prospects for the UK’s orderly departure from the EU, with the withdrawal agreement.

More information? Visit

For forwarders or customs agents: service Notification Local Clearance also suitable for shortsea and ferry terminals

After Brexit, thanks to the service Notification Local Clearance (following linkage via Cargo Information), you as a forwarder or customs agent will also be able to submit local clearance notifications for import shipments arriving at the newly participating shortsea and ferry terminals. Local clearance notifications are possible for containers, for trailers and for ro-ro cargo. You can also submit notifications under your customer’s permit number via Notification Local Clearance. Please note: the terminal location must be included in the local clearance permit. Make sure the permit holder informs Customs of the terminal location in good time!

Want to know more?
Go to for all information about the Dutch chain solution or go to for more details about the Portbase services.

You are not ready for Brexit without a terminal contract with the shortsea and ferry terminals!

For existing Notification Import Documentation customers:

In order to prenotify import documents to shortsea and ferry terminals as a result of Brexit, existing customers of the service Notification Import Documentation also need to sign a supplementary terminal contract with the shortsea and ferry terminals in question. To this end, Portbase has drawn up a single umbrella contract in consultation with these terminals. This will allow us to limit your administrative costs, now and in the future. As an existing customer, you can send a request for the umbrella contract to and return it signed.

Need help using Portbase? View the new support pages

Portbase Support is the new central location on the web for all questions about working with the Portbase services. You’ll find essential instructional videos, quick guides, frequently asked questions and much more that will help you make good use of the Portbase services there. We will also shortly be posting a customer journey on how to use the Portbase services after Brexit.

Still having problems? You’ll also find all the options for contacting our Service Desk, etc. at Portbase Support.

As a forwarder or customs agent, are you ready for Brexit?

With a no-deal Brexit, many parties will be coming to you for assistance as a freight forwarder or customs agent. Are you ready for that? Without you, the logistic chain will seize up after Brexit. You are an indispensable link. In order to avoid problems, we have a brief checklist for you:

For export:

  • do you perform pre-notifications to the terminal for your customers?
  • are you already connected to the Portbase service Notification Export Documentation via the web or EDI to enable you to do so?

For import:

  • do you perform pre-notifications to the terminal for your customers?
  • are you already connected to the Portbase service Notification Import Documentation via the web or EDI to enable you to do so?
  • have you already signed the terminal contract to use the service Notification Import Documentation at shortsea and ferry terminals via Portbase? You can contact us to have this arranged.

Please note! If you work via EDI and prenotify import documents to ferry terminals on behalf of your customers, you must use the updated EDI messages for Notification Import Documentation in your software. To be on the safe side, check this with your software supplier or IT department.

If you are not yet using Notification Import Documentation and/or Notification Export Documentation, please sign up today with Portbase. You can read much more about the Dutch chain solution for Brexit at Get Ready for Brexit.

Barge and road transport will now pre-notify via Portbase at RST North as well

During the weekend of 19 and 20 October, Rotterdam Short Sea Terminals (RST) North was successfully migrated to a new Terminal Operating System.

As a result, from now on barge operators/road hauliers like yourself can prenotify your visits and containers using these Portbase services:

  1. Hinterland Container Notification Road (web and API interface),
  2. Road Planning (EDI)
  3. Barge Planning (soon to be replaced by Hinterland Container Notification Barge).

These services enable you to easily submit the loading and discharge lists to RST North. After that, you will automatically receive a response message from RST regarding the status of the containers. This makes it possible to optimally plan every visit and achieve a quicker turnaround time for your barge or truck at the terminal.

The pre-notification via Portbase is part of RST North’s implementation of a new Terminal Operating System (TOS). Through the introduction of this system and its complete transition to Portbase’s chain solutions, RST North intends to serve its customers even better in the future.

Please note: Prenotification of containers will become possible for RST Zuid in the course of 2020.

Pre-notification of Customs documents to take place via Portbase as well
From 21 October 2019, the pre-notification of Customs documents at RST North will be conducted solely via Portbase. This will be done via the Portbase services Notification Import Documentation and Notification Export Documentation. From the end of October on, it will no longer be possible to pre-notify Customs documents via the RST website

From now on, it will also be possible to pre-notify Customs documents to RST Zuid.