News

From 10 July, the service Vessel Notification has been expanded to include the electronic registration of outgoing and repeat voyages. As a result, you no longer need to call in under normal circumstances. You can send your registration to the Harbour Master, and to the requested service providers, instantly – with just a single press of a button. All the details are available here (only available in dutch).

The electronic registration of outgoing and repeat vessel voyages marks the next step in our efforts to simplify notifications to the Harbour Master. To that end, many previous steps have also been taken in Vessel Notification over the recent period. An overview of the recent updates:

New version with additional functions
In spring 2019, a new version of Vessel Notification – featuring various additional functions and improvements – was rolled out for all clients. These updates included:

  • The mobile version of Vessel Notification is now fully identical to the desktop version.
    In other words, you can now make proper use of all functions via a smartphone or tablet. The URL for the service is portvisit.pcs.portbase.com.
  • Improved search function: you can look up a ship based on (the first three letters of) the vessel name, the call reference number or the client reference.
  • When you search for a vessel and filter the results by date, there is no longer a limit for quantity.
  • Required fields are now marked with an asterisk.
  • The new ‘Report issue’ button allows you to easily notify the Service Desk when there is a problem. A screenshot will automatically be sent along with the report.

Detailed vessel information
As of now, you can easily pull up the details for a given vessel in Vessel Notification by clicking the ‘i’ icon at the top left of the screen.


Extra checks of ETA and ETD
Due to requirements from the European SafeSeaNet, two additional bits of information in your vessel notification will now be checked automatically in the service Vessel Notification:
• The ETD for the port of call must be smaller (earlier in time) than the ETA at the subsequent port;
• The ETA at a given port of call must be smaller (earlier in time) than the ETD for that same port of call.

This prevents the times from being rejected.

Create all visits in current version Vessel notification
From now on, in order to notify cargoes to Customs in the ports below, you will create the vessel visits in the current version of Vessel Notification (2.0). It is no longer necessary to use the old version of Vessel Notification for this purpose. The vessel visits in question will be displayed in the overview of visits as well.
• Anchorage Zeeland
• Breskens
• Den Helder
• Hansweert
• Lauwersoog
• Oudeschild
• Stellendam
• Terneuzen
• Vlissingen
• West-Terschelling

Ability to send updates to the Harbour Master at any point
It’s now possible to send updates on the vessel visit to the Harbour Master at any point. There is no longer any need to wait for a response from the Customs system. This means, for instance, that when there is a disruption in their system you will be able to continue working as usual.

ATAs always up to date
When the Harbour Master issued an ATA for a berth, this ATA will automatically be entered in the right field in Vessel Notification. Even if you have indicated a different ATA, or have not given one at all. This way, the information in Vessel Notification is always identical to that in the Harbour Master’s HaMIS.

Overview of costs per vessel visit
Following requests from many shipbrokers and agents, in late 2018 it became possible to download a separate cost overview (confirmation of purchase) for each vessel visit in two of our services. This currently applies to the services Notification Ship’s Stores and Notification Crew and Passengers. The possibility of providing a similar confirmation of purchase in other services is being explored.

Further information
Any questions? Our Service Desk will be happy to assist you. You can contact them on
+31 (0)88 625 2525 or servicedesk@portbase.com.

APMT MVII to provide advance status information on your container

Imagine being able to conveniently request the current status of a container before you have even submitted the prenotification or asked for a time slot (TAR). With the service Hinterland Container Notification – Road, you can, and the service is now available for APM Terminals Maasvlakte II (APMT MVII). You will no longer need to pay a separate visit to the terminal website for these details.

Hauliers can request advance status information in Hinterland Container Notification (HCN) – Road both in the online version and via an API-based system interface (for those who have one).

How it works
Once you have indicated in HCN Road that you wish to pick up or drop off a new container at APMT MVII, a button marked “Request status information” will appear at the lower left of the screen.

When you click this button, the status of the container – whether it is present, if documents are in order, etc. – is requested directly from APMT MVII. The relevant status will then be displayed in your HCN Road overview screen, allowing you to closely monitor any status updates. You will be able to track the container 24/7. And if all signs are go, you will be able to submit a reliable prenotification and request a TAR. You can do so using the previously submitted information, meaning there’s no need to manually re-enter the details.

Further information
Any questions? Our Service Desk will be happy to assist you. They can be reached at
+31(0)88 625 25 25 or servicedesk@portbase.com.

 

Prenotification possible at newly connected terminals

Now – at a large number of container terminals (both deepsea and shortsea), ferry terminals, inland terminals and an increasing number of depots in the Netherlands – shippers, forwarders, Customs agents and hauliers can easily submit prenotification of a cargo, visit and/or the accompanying Customs documentation. Portbase is the single, central point of entry for these notifications.

Newly connected terminals
From now on, you can also prenotify your Customs documents at: Broekman Distriport, Kloosterboer and TMA Amsterdam. This enables the terminal to optimally prepare for the arrival of your containers. The overview below shows the services for which this applies.

Notification Import Documentation 2.0
• Broekman Distriport*
• Kloosterboer
• TMA Amsterdam

Notification Export Documentation
• Broekman Distriport*
• Kloosterboer (was already possible)
• TMA Amsterdam

*“Pre-notification to Broekman is currently only possible for container cargo. Pre-notification of break bulk, trailers and cargo via SeaCargo is not yet possible. “.

Important! In the service Notification Import Documentation 2.0, the aforementioned terminals have been added to the selection list. If you are unable to select these terminals, it means you (still) need to sign a terminal contract with these terminals.

Such a terminal contract can be obtained using our application form for current clients. Next, to sign one of these contracts, you will select (in the form) only the additional terminals to which you are not yet able to submit prenotifications. Once you have completed and submitted the application form, these terminals will be activated for your use. If you have any questions, please contact sales@portbase.com.

In-house system
We have now informed all the software suppliers about the newly connected terminals. If you are developing an EDI link yourself, click here for the summary of the required terminal-specific message codes.

View our terminal selector for a complete overview of all terminals connected to Portbase.

Further information
Further information on how our services work can be found on the Portbase website. Questions? Our Sales department will be pleased to help. You can contact them on
+31 (0)88 – 625 25 34 or at sales@portbase.com.

Update on Brexit service Import Status

This spring, Portbase introduced the free service Import Status in connection with the impending Brexit. This service allows the transporter to easily check the Customs status of the cargo scheduled for pick up, before the driver heads out to visit the terminal. This prevents unnecessary trips and therefore congestion and queues at the terminals affected by the Brexit, the so-called ‘Brexit terminals’.

Information for participating transporters
As of now, the Brexit hasn’t happened yet. Within the Port Community System, however, Import Status has already been activated for your benefit. Various shortsea terminals have already implemented Import Status for the purpose of checking the Customs status of cargoes from countries outside the European Union. This means you can already use Import Status prior to your visit. Visit the Portbase website any time, night or day, to see the most up-to-date overview of ‘Brexit terminals’ where Import Status has been implemented. Following the potential no-deal Brexit on 31 October 2019, Import Status will be activated for all ferry terminals as well.

Information for terminals
The service Import Status is part of ‘Get Ready for Brexit’: the Dutch chain solution aimed at maintaining quick transport of cargoes to and from the United Kingdom, even after the Brexit. Shortsea and ferry terminals that take part in this Brexit solution can offer the service Import Status to ensure a smooth hand-off to transporters. All other terminals can use the service Hinterland Container Notification to allow transporters to check the Customs status of cargoes. Import Status is being offered temporarily in connection with the Brexit. In the long run, our goal is to integrate this service into a broader package of functionalities, such as Hinterland Container Notification.

Get Ready for Brexit
A new deadline by which the United Kingdom will leave the European Union has been established:
31 October 2019. The UK’s departure will create unavoidable Customs obligations in connection with the flow of goods through the Dutch ports. In the likely case of a no-deal Brexit, these obligations will enter into force immediately at the moment the United Kingdom leaves the EU. For this reason, the parties cooperating in the Get Ready for Brexit initiative continue to urge businesses in the Netherlands and abroad to sign up for the Portbase service as soon as possible. Participation in Import Status and the other Brexit services will allow these businesses to be well prepared for the Customs obligations that will apply in Dutch ports following the Brexit. Together, we can avoid unnecessary delays!

Further information
For more information on Import Status and the other Brexit services, please visit the Portbase website and www.getreadyforbrexit.eu.

New data service Discharge Confirmation to speed up your logistical process

Imagine that your in-house system could receive immediate notification the moment a container was unloaded from the sea-going vessel on which it arrived.
It can, when you integrate our new data service Discharge Confirmation.
This enables you, in turn, to automatically confirm your preliminary declaration to Customs or submit the follow-up declaration, all from within your in-house system. Customs can then process these messages straight away, without you having to do anything else. And your container can quickly re-enter the logistic chain.

This new Portbase service was created in response to Customs’ introduction of the Container Release Message in 2019. Following the introduction of the Message (and unlike in the current situation), it will be possible to submit or finalise follow-up declarations only after a vessel has actually arrived in the port. The moment at which the container is discharged is the most reliable point in the process to use as a trigger for further action.

Data service
Discharge Confirmation is what is known as a data service. It involves combining specific fields from existing Portbase services into a single dataset. You can then implement these within your own in-house system as you see fit. Access to the data in Portbase’s system is arranged using APIs.

Max Wiertz from Customs forwarder SGS Maco:
“As a Customs forwarder, we took part in the pilot for the data service Discharge Confirmation. While on its face, the service is fairly straightforward, it’s proving to be extremely useful. We are plugging the data set directly into our own Customs software. This enables us to automatically submit the entry of goods declaration to Customs at the instant the containers arrive. Which makes it possible for our clients to pick up their containers from the terminal much faster, too.”

Benefits of the data service Discharge Confirmation
The data service Discharge Confirmation provides you with reliable, real-time discharge information straight from the source. This eliminates the need for your employees to call or email the terminal, or closely monitor the terminal website, in order to find out the time of discharge. You can adjust the settings of your in-house system to automatically launch follow-up actions. In that way, the preliminary declaration can be confirmed or a follow-up declaration submitted without any further intervention on your part. That means no one at your company will need to work at the weekends (or outside regular hours).

More information
Further information on how the data service Discharge Confirmation works – and how to connect to the service – can be found on our website.
Any questions? Our Sales department will be pleased to help. You can contact them on +31 (0)88 625 25 34 or at sales@portbase.com.

Nextlogic and Portbase to cooperate on optimal service provision for container barge shipping

Nextlogic and Portbase will cooperate to improve the handling of container barges in the port of Rotterdam. This is announced by both parties today. The cooperation is aimed at increasing efficiency, lowering costs and improving service levels for all parties involved in the logistics process.

Strengthening of gateway position to Western Europe
The port of Rotterdam is a major hub for transport to and from the hinterland. This hinterland extends from the Netherlands beyond Belgium, Germany and Switzerland. However, the transport chain suffers from inefficiency and delays due to peak loads as a result of increased call sizes and a lack of insight because calls and unloading moments take place at multiple terminals. Portbase director Iwan van der Wolf: “Increased and improved insight into the transport from and to terminals and empty depots is an essential prerequisite for retaining our position of gateway to and from Western Europe in the future.” The cooperation between both organisations leads to an optimal coordination of new and existing services.

Ease of doing business
One single window and one single way of working are important for the position of inland shipping in hinterland transport. Emile Hoogsteden, Director Containers, Breakbulk & Logistics of the Port of Rotterdam Authority: “This is what the cooperation aims to achieve. It will benefit all parties involved in the process. In the long term, a uniform standard for inland shipping has to be achieved. Requirements in this respect are that costs savings must be realised and that the ‘ease of doing business’ in the port of Rotterdam increases.”

Working towards one standard
From the summer of 2019, Nextlogic will receive the required data directly or via the service Hinterland Container Notification (HCN) Barge from Portbase. Shortly thereafter, all data will be processed through Portbase. In this way, Portbase remains the central entry point for data exchange for terminals and barge operators. The national coverage and the existing connections of Portbase will then ensure maximum coverage for the service provision of Nextlogic.
Wouter Groen, ultimately responsible at Nextlogic: “The integral planning of Nextlogic will commence in November 2019. From that moment on, we aim to direct 70% of the inland shipping volumes through Nextlogic.” Both organisations are drawing up a joint planning and will coordinate their data in the coming months so that a uniform message standard is created. Groen continues: “In the coming months, Nextlogic will continue to make preparations, including the testing of the integral planning with the forerunners. Portbase and Nextlogic will ensure a good and correct transition for these parties.”

Advantages
The cooperation between both organisations is a logical step and yields various advantages. For example, optimum use is made of the existing Portbase infrastructure, the business community has one central window for the automated exchange of data and the reuse of data for other notifications and declarations at subsequent stages in the logistics process is guaranteed. This is cost-effective for all parties; in this way, only one infrastructure needs to be managed and maintained. With this collaboration, Nextlogic and Portbase are taking the next step towards a future-proof solution for the inland shipping sector.

Port of Rotterdam, Nextlogic, Portbase

Prenotification possible at newly connected terminals

Now – at a large number of container terminals (both deepsea and shortsea), ferry terminals, inland terminals and an increasing number of depots in the Netherlands – shippers, forwarders, Customs agents and hauliers can easily submit prenotification of a cargo, visit and/or the accompanying Customs documentation. Portbase is the single, central point of entry for these notifications.

Newly connected terminals
From now on, you can also prenotify your Customs documents at: Combined Cargo Terminals (CCT), Rhenus Terminals Maasvlakte and Verbrugge Vlissingen. This enables the terminal to optimally prepare for the arrival of your containers. The overview below shows the services for which this applies.

Notification Import Documentation
• Combined Cargo Terminals (CCT)
• Verbrugge Vlissingen

Notification Export Documentation
• Combined Cargo Terminals (CCT)
• Rhenus Terminal Maasvlakte

Important! In the service Notification Import Documentation, the aforementioned terminals have been added to the selection list. If you are unable to select these terminals, it means you (still) need to sign a terminal contract with these terminals.

Such a terminal contract can be obtained using our application form for current clients. Next, to sign one of these contracts, you will select (in the form) only the additional terminals to which you are not yet able to submit prenotifications. Once you have completed and submitted the application form, these terminals will be activated for your use. If you have any questions, please contact sales@portbase.com.

View our terminal selector for a complete overview of all terminals connected to Portbase.

Further information
Further information on how our services work can be found on the Portbase website. Questions? Our Sales department will be pleased to help. You can contact them on
+31 (0)88 – 625 25 34 or at sales@portbase.com.

Postponement Brexit

Wednesday night, the United Kingdom (UK) and the European Union (EU) agreed to an extension of the Article 50 deadline until the 31st of October 2019 at the latest. With this, the no-deal situation that was to occur in two days has been averted, including its ensuing negative consequences.

 

What does the postponement mean for the solution in the Dutch ports?

Portbase completed the modifications to its system before the 29th of March in order to facilitate the solution via the Dutch ports. So not much changes in that respect. The postponement however does give companies more time to prepare and to register. Various organisations in the ports will continue to communicate this message. There are still many (predominantly foreign) companies that need to register with Portbase in order to be able to continue to transport goods through the Dutch ports after Brexit.

Which dates need to be closely monitored?

The new deadline is now the 31st of October. On that date, there are 3 possible scenarios:

  • If a deal has been reached on the 31st of October (or possibly earlier), the transition period – which runs until the 31st of December 2020 – will commence. During this period, the rules and laws of the EU will still apply in the United Kingdom;
  • If no deal has yet been reached on the 31st of October, a no-deal Brexit may arise in which the UK immediately leaves the EU without any agreements;
  • Lastly, a new extension may be granted by the EU.

June the 1st is another interesting date. If the British do not (want to) participate in the elections for the European Parliament on 23-26 May, the UK will leave the EU on the 1st of June – with or without a deal.

What should companies do now?

There is more time, but the possibility of a no-deal Brexit remains. We recommend that companies continue their preparations. June 1 and October 31 are dates on which the UK may still leave the EU without a deal. Because of this, it remains necessary that companies are prepared in time.

 

More information? Visit getreadyforbrexit.eu

Get started arranging your link to the new service HCN Barge

In autumn 2019, the new service Hinterland Container Notification – Barge (HCN Barge) will replace the existing service Barge Planning. Barge operators like yourself can find the specifications for connecting to this new and improved service here. You or your software provider can get started right away. The link to HCN Barge works using APIs, and a connection to Nextlogic has been taken into account as well. As a result, both will function to your optimum advantage.

HCN makes it possible to realise links for submitting automatic prenotifications of loading and discharge lists, as well as visit and rotation details, to terminals. The latter function is a new improvement compared to Barge Planning. In addition, the API connections have been expanded with the addition of field needed for integral planning using Nextlogic, such as restriction and TEU planning. Features still in development include push APIs
that will allow us to inform you automatically whenever planning or cargo details change. That means you will no longer need to check the status for updates.

Live on 1 October 2019
HCN Barge is scheduled to launch on 1 October 2019. We have scheduled chain and implementation testing with you during a period of three months, starting 1 July 2019.
The current service Barge Planning will be deactivated shortly after 1 October 2019.
It is therefore vital, in order to ensure you can continue to prenotify your vessels and containers at the terminals without interruption, that you begin implementing the API links necessary for the use of HCN Barge as soon as possible.

Part of a multimodal prenotification portal
HCN Barge is part of Hinterland Container Notification, the new multimodal prenotification portal from Portbase. This service offers you a single convenient point to prenotify your visits and containers arriving via all modalities to sea terminals and depots – and, in the near future, to inland terminals as well. What’s more, you can easily switch prenotifications over to a different modality in the portal when necessary. HCN Road has been in use since 2018; after the launch of HCN Barge, HCN Rail will follow as last.

Cooperation between Portbase and Nextlogic
Working together, Portbase and Nextlogic have identified which information is required
(at minimum) from HCN Barge to effectively supply data for the integral planning offered by Nextlogic. That information has been integrated into the API links available starting now. This approach combines the best of both worlds: Portbase’s HCN Barge for arranging all your notifications and Nextlogic as a smart innovation for integral planning. As a result, barge handling in the Port of Rotterdam will become vastly more efficient and we will further reduce congestion.

Further information
If you have questions about connecting to HCN Barge, Remmert Braat, Product Owner for hinterland services at Portbase, will be happy to assist you. He can be reached at +31 (0)62 467 70 08 or r.braat@portbase.com.

Short postponement Brexit does not diminish urgency

Dutch ports: no transport to and from the United Kingdom without registration

Cooperating organisations in the Dutch ports are concerned about the number of registrations by companies that aim to transport cargo through the Dutch ports after Brexit. Even with the short postponement until the 12th of April, preparation remains essential. The solution in the Dutch ports which ensures that cargo can continue to be swiftly transported via the Netherlands after Brexit is ready, but companies that defer their registration with Portbase run the risk of literally missing the boat.

Companies that transport cargo from and to the United Kingdom through the Dutch ports will be confronted with customs formalities after Brexit. Because these formalities are handled in an automated manner, time-consuming manual checks can be avoided. For this digital border to work, it however is imperative that all companies in the chain take their responsibility and share the necessary data. A crucial action in this process is the digital pre-notification of customs documents at the terminals via Portbase. Without the pre-notification of customs documents, trucks will not be granted access to the terminals and will be turned away. This directly affects the business operations of terminals, importers, exporters and logistics service providers. A spokesperson on behalf of the ferry operators: “Connecting to Portbase is a must if you want to transport goods via the Dutch ports. Failure to do so means you cannot access the terminal; the transporter and his cargo are referred to one of the provisional parking lots. That does not benefit anyone.”

Own responsibility
In recent months, Portbase, the ferry operators, interest groups FENEX, evofenedex and Transport en Logistiek Nederland, port entrepreneurs association Deltalinqs, the shortsea terminals, the port authorities of Rotterdam and Amsterdam and Dutch Customs have communicated nationally and internationally that companies should not wait until the last moment to take action regarding their preparations for Brexit. Mark Dijk, manager External Affairs of the Port of Rotterdam Authority: “The risk of a no-deal Brexit is still present, also with the short postponement until the 12th of April. We call on companies that have not yet taken action at this time to contact Portbase. It is their own responsibility to turn up at the port well-prepared.”

Registrations
Portbase has seen an increase in the number of registrations, but the desired level has not yet been reached. Director Iwan van der Wolf: “The registrations by companies that are familiar with the logistics processes in the port, such as customs agents and forwarders, are on track. That is positive. We are mostly concerned about companies involved in transport and shipping in both the Netherlands and abroad.” Companies that have not yet registered are strongly urged to do so before the 12th of April 2019 in order to be able to use the digital border in the Dutch ports in the case of a no-deal Brexit.