31 Notification Export Documentation


Easily prenotify all customs documents for export at deepsea, shortsea and ferry terminals. Notification Export Documentation is a crucial part of the Dutch chain solution to enable fast transport to and from the United Kingdom after Brexit.


  • Submit all customs documents for export to deepsea, shortsea and ferry terminals through a single channel
  • Automatic clearance ECS and NCTS documents (at terminals with the service "Clearance NCTS Export Containers")
  • Paperless transport and delivery to terminals: both for cargo within the Netherlands and from Germany (ECS cargo)
  • Fast and accurate terminal handling
  • Follow your shipments in real time: from arrival at the terminal up to and including departure by sea
  • Fast and secure handling of export declarations, no VAT problems later (ECS cargo)
  • Alternative proof of export (ECS cargo)

5 basic data are sufficient

Five basic data are sufficient for prenotifying customs documents to terminals using the service Notification Export Documentation:
1. Booking number/submission reference
2. Transport identification (container, trailer, etc.)
3. MRN (Movement Reference Number)
4. Document type
5. Gross weight

Service is Brexit-ready

For existing customers, the web version of Notification Export Documentation has been modified for Brexit. You can easily prenotify export documents at container terminals (deepsea and shortsea) and ferry terminals.

For existing customers who work with a system link, a small modification to the service is required. Please contact your software vendor as soon as possible to sort this out. They already have the message specifications. If you build your own software, you will find the specifications on our website.

Mandatory prenotification using Portbase

After Brexit, prenotifying customs documents via Notification Export Documentation will be compulsory at all ferry terminals. The same will apply at most shortsea terminals. The service has already been in use for some time at most deepsea container terminals. The table shows you the list of participating terminals and the document types you can submit prenotifications for.

Make clear arrangements with your chain partners about who will submit the prenotifications!

Without prenotification, the haulier will not be able to access the terminal and the cargo cannot be transported onwards. Hauliers please note: you can also register for the service Notification Export Documentation. This means that as an extra service for your customers (and in an emergency), you can prenotify the export documents. In the case of groupage consignments and ferry transport, it is generally the haulier that performs the prenotification of export documents anyway.

Request the service

Complete the application form to start using the service. You will then also receive automatic access to Track & Trace Export. This extra service enables you to follow your export shipments 24/7 in real time. Hauliers please note: you are required to check in Track & Trace Export whether the export document has been prenotified before you depart for the terminal. Without correctly prenotified customs documents, you will not be able to access the terminal.

Portbase support

Portbase Support is the central location on the web for all questions about working with the Portbase services. You’ll find essential instructional videos, quick guides, frequently asked questions and much more that will help you make good use of the Portbase services there.

Connection fee

The one-off connection fee for Notification Export Documentation is €249,50 (excluding VAT).

Get Ready for Brexit

Working closely with the ferry companies, the Dutch customs authorities, interest groups, the Port of Rotterdam Authority and the Port of Amsterdam, Portbase is developing a chain-wide solution for the customs formalities that will apply in the Dutch ports after Brexit. Each link in the logistics chain has its own role in this solution. All information precedes the cargo, enabling smart oversight by Customs with minimal impact on the logistics process. That way, cargo will always be able to be transported quickly through the Dutch ports even after Brexit. You can find more information at www.getreadyforbrexit.eu and in the Get Ready for Brexit handbook.


Questions about this service? Feel free to ask!

Send an e-mail to Afdeling Sales

  • Containers
  • Trailer
  • Export
  • Web interface
  • System interface
  • Target groups
    • Agent
    • Barge operator
    • Forwarder
    • Exporter
    • Shipbroker, Shipping company
    • Rail operator, rail haulier
    • Terminal
    • Road haulier
  • Pre-notification container terminals