16 Notification Import Documentation

Brexit-service
This service is being developed. Expected delivery: Q1

Prenotify all your Customs documents for import to deepsea, shortsea and ferry terminals. Notification Import Documentation is a crucial part of the Dutch chain solution to enable fast transport of goods to and from the United Kingdom even after the Brexit.

Benefits

  • Submit all document numbers for the removal of cargo to deepsea, shortsea and ferry terminals through a single channel
  • Return message means you can be sure your notification was received
  • In most cases, no hard-copy documents are needed at the terminal
  • When leaving the terminal, in most cases no stop at Customs is required

Development of Notification Import Documentation 2.0

As a result of the Brexit, we are currently updating the existing service Notification Import Documentation. The new version will be made available to you in late March 2019. Whether or not there is a no-deal Brexit on 29 March will have no influence on this. Notification Import Documentation 2.0 will launch regardless of other factors.

Most important updates
• You will also be able to prenotify import documents to ferry terminals. To do so, you use the shipment number (consisting of the shipping company SCAC code, booking number and tracking number). At container terminals, that is now the container number.
• After you have sent a prenotification, terminals can send you a return message. That way, you can be sure that your notification has been received. For shortsea and ferry terminals, this return message will become a standard part of the service. For deepsea traffic, this will be dependent on the implementation by the terminals in question.
• The new Import Status service allows you and your haulier(s) to see the customs status at the terminal. You can see whether the import documentation is present and/or a customs embargo is in force. That way, you and your haulier(s) know whether the cargo can be collected from the terminal.

Designate a party to prenotify the import documents

After Brexit, prenotifying customs documents for import will be compulsory. In most cases, either the forwarder, Customs agent or importer will take responsibility for prenotifying the import documents. We strongly urge you to make clear agreements about this within your chain! Without this prenotification, the haulier will not be able to access the terminal and your cargo cannot be collected there. Note to hauliers: you too can register for the service Notification Import Documentation. This means that – in an emergency – you will be able to prenotify the import documents for your client.

Mandatory prenotification using Portbase

Prenotification of Customs import documents using the Portbase service Notification Import Documentation is already compulsory at most deepsea terminals. Following the Brexit, all ferry terminals will require the use of Notification Import Documentation as well. The same applies to most of the shortsea terminals. This chart provides an up-to-date overview of participating terminals and the types of document you can prenotify at each one.

Portbase can help with your terminal contract
In order to submit your import notifications using Notification Import Documentation, you will need to make a contractual agreement with the terminal beforehand. Portbase will be happy to help you to get this sorted out. You automatically request such a contract by filling in the application form.

Connection fees

Connection fees for new clients who wish to prenotify import documents to deepsea terminals
There is a one-off fee of €249.50 (ex. VAT) for connection to the service. After that, daily use is subject to a monthly subscription fee plus a transaction fee.
Connection fees for new and existing clients who also wish to prenotify import documents to shortsea and ferry terminals after the Brexit
As a subsidiary of the Port of Rotterdam Authority and Amsterdam Port Authority, Portbase is a neutral party that operates to cover its own costs. Due to all the necessary Brexit modifications and work on the service Notification Import Documentation 2.0, there will be a one-off charge of €249.50 for connection to the new shortsea and ferry terminals before 1 March 2019. From 1 March 2019, this will increase to €499 (excluding VAT). The expected ‘scramble’ in the event of a no-deal Brexit is forcing us to hire in extra capacity. Our current subscription and usage fees will remain unchanged.

Need to prenotify to shortsea and ferry terminals after the Brexit? Register now

In order to prenotify import documents to shortsea and ferry terminals (as a result of the Brexit), both new and existing Portbase clients will need to fill in and submit an application form. This is necessary because you must sign an additional terminal contract with the shortsea and ferry terminals. In consultation with the shortsea and ferry terminals, Portbase is currently working on a single umbrella contract. This will allow us to limit your administrative costs, now and in the future.

How to register
You can register directly here for the pre-registration of import documents to shortsea and ferry terminals after the Brexit. As soon as the umbrella contract is available, we will contact you about your final registration and the payment of your connection costs. For registrations prior to 1 March 2019, the one-off connection fee will be €249.50 (excluding VAT). From 1 March 2019, this will increase to €499 (excluding VAT).

Get Ready for Brexit

Together with the ferry companies, interest groups, the Port of Rotterdam Authority and Amsterdam Port Authority, Portbase is developing a single chain-wide solution intended to ensure the continued smooth flow of cargo through the Dutch ports following the Brexit. For more information on how this chain solution will affect you and other links in the logistical chain, please refer to www.getreadyforbrexit.eu and the Get Ready for Brexit handbook.

More on the development of Notification Import Documentation 2.0

Our teams are currently hard at work building a new version of Notification Import Documentation in connection with the impending Brexit. Click the bars below for up-to-date information concerning the market launch of this service:

Planning

  • Startingdate market introduction: Q1, before the Brexit

Market introduction

  • Startingdate market introduction: Q1, before the Brexit

Are you connected to the current Notification Import Documentation service? Rapid action is required!

In the coming months, we will gradually transfer our existing customers who are already pre-reporting to deepsea terminals. Clients through system interface are the first to turn. Then we automatically transfer the web customers to Reporting Import Documentation 2.0. You do not have to do anything for this. But watch out!

Would you also like to pre-register at shortsea and ferry terminals?
For the pre-registration of import documents at the (newly participating) shortsea and ferry terminals due to Brexit, you have to fill in an application form again. This is necessary because you have to conclude a new supplementary terminal contract with the shortsea and ferry terminals. In consultation with the shortsea and ferry terminals, Portbase is working on a single umbrella contract. This will allow us to limit your administrative costs, now and in the future. Register today! Brexit is happening soon.

Step 1. Sign up immediately!
You can register directly here for the pre-registration of import documents to shortsea and ferry terminals after the Brexit. As soon as the umbrella contract is available, we will contact you about your final registration and the payment of your connection costs.

Step 2. Implement our new message specifications as soon as possible
All software suppliers have now received the message specifications. If you will be using Notification Export Documentation due to Brexit, we recommend that you contact your software supplier in good time. If you are building your own software, you can find the specifications on our website. We have scheduled chain tests with you from 1 February 2019.

Questions about this service? Feel free to ask!

Send an e-mail to Afdeling Sales