16 Notification Import Documentation


Prenotify all your Customs documents for import to deepsea, shortsea and ferry terminals. Notification Import Documentation is a crucial part of the Dutch chain solution Get Ready for Brexit to enable fast transport of goods to and from the United Kingdom after the Brexit.


  • Submit all document numbers for the removal of cargo to deepsea, shortsea and ferry terminals through a single channel
  • Return message means you can be sure your notification was received
  • In most cases, no hard-copy documents are needed at the terminal
  • When leaving the terminal, in most cases no stop at Customs is required
  • Shorten your handling process at the terminal

Notification Import Documentation renewed

Due to the Brexit, Notification Import Documentation 2.0 has been updated.  The most important updates

  • You will also be able to prenotify import documents to shortsea and ferry terminals.
  • Once prenotification has been submitted, you will receive a return message from the shortsea or ferry terminal. That way, you can be sure that your notification has been received.
  • The new service Import Status provides insight into the Customs status at the terminal. You will be able to see whether the import documentation is present, and whether a Customs embargo is in force. As a result, hauliers will know whether their cargoes are ready for pick-up at the terminal.

Mandatory prenotification of documents using Portbase

Following the Brexit, all ferry terminals will require the use of Notification Import Documentation 2.0. The same applies to most of the shortsea terminals. The service is already compulsory at most deepsea terminals. This chart provides an up-to-date overview of participating terminals and the types of document you can prenotify at each one.

Designate a party to prenotify the import documents

After Brexit, prenotifying Customs documents for import to shortsea and ferry terminals will be compulsory. Be sure to make clear agreements with your chain partners regarding responsibility for submitting this prenotification! Without a valid prenotification, the haulier will be denied access and your cargo will be unable to leave the terminal. Note to hauliers: you too can register for the service Notification Import Documentation 2.0. This means that as an extra service – or in case of an emergency – you will be able to prenotify the import documents on behalf of your client.

Registration and arranging your terminal contracts

Are you not using Notification Import Documentation yet?
In order to submit your import notifications using Notification Import Documentation 2.0, you need to make a contractual agreement with the terminal(s) beforehand. Portbase will be happy to help you to get these terminal contracts arranged with the relevant terminals. When you fill in an application form for participation, this will automatically be taken care of.

For existing clients of  Notification Import Documentation
In order to prenotify import documents to shortsea and ferry terminals (as a result of the Brexit), also existing Portbase clients have to sign a fill in a supplementary terminal contract with the relevant shortsea and ferry terminals. In consultation with these terminals, Portbase has drawn up a single umbrella contract. This will allow us to limit your administrative costs, now and in the future. By sending an email to sales@portbase.com, you can request the umbrella contract and return the signed copy.


Connection fee
The one-off connection fee for Notification Import Documentation is € 249,50 (excluding VAT).

Day-to-day use
For the day-to-day use, there is a monthly subscription fee (€ 6.24 for the web service and € 20.84 for a system link-up) plus a transaction fee of € 0.18 per message.

Portbase Support

Portbase Support is the central location on the web for all questions about working with the Portbase services. You’ll find essential instructional videos, quick guides, frequently asked questions and much more that will help you make good use of the Portbase services there.


Questions about this service? Feel free to ask!

Send an e-mail to Afdeling Sales

  • Containers
  • Break bulk
  • Trailer
  • Import
  • Web interface
  • System interface
  • Target groups
    • Agent
    • Barge operator
    • Forwarder
    • Importer
    • Shipbroker, Shipping company
    • Rail operator, rail haulier
    • Terminal
    • Road haulier
  • Pre-notification container terminals